01/30/2018 – NMUSD Board of Education Meeting

– So, I’m calling the meeting to order for January 30th, 2018, row call – Ms. Snell – Here – Ms. Metoyer – Here – Ms. Fluor – Here – Mr. Davenport – Here – Ms. Franco – Here – Ms. Black – Here – Ms. Yelsey – Here – [Woman] Dr. Navarro – [Man] Some numbers I just want to clarify that for the board and for the record, that we are addressing one employee’s matter but there are two cases involved, I just wanted to clarify this – Thank you, thank you for – in case it’s confusing – the clarification Okay so we’ll go into close session – I’m calling the meeting to order, January 30, 2018 and we’re going to start with opening ceremonies Right before the read out Okay so if you would stand for a moment of reflection and pledge allegiance to the flag, led by – [Committee Members] Pan – [Man] Ready, begin – [Committee Members] I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible and with liberty and justice for all – Okay so I have a read out of action taken in closed session and it is, in closed session the Board of Education took action to approve the resignation and settlement agreement for a certificated employee Under this agreement, the certificated employee resigns effective January 19th, 2018, which has been accepted and released to the district from any and all legal claims The roll call vote was as follows, seven I’s, zero no’s Okay so we are going to start with the adoption of agenda Move adoption – Are we pulling – Yeah – item number, do you want me to do? – Yeah go ahead – 15 A4 – To discussion – For discussion – Do we need to vote on that or we just do it – We need to adopt the agenda – Okay so we have our first and second, all in favor – [Committee Members] I – Okay, and then we want the adoption of the minutes of one, 16, 2018 – Move approval – Second – Madam president resign, abstain please – Okay, are you resigning? – Abstain, sorry – Okay good, ’cause you weren’t there, okay So we have a motion, a second, all in favor – [Committee Members] I – Okay And then we move to the Hubard Council PTA report Oh – Student board member – I’m sorry, I did it again Student board members, thank you for coming, I know you have finals this week so, feel free to, and most of you came So feel free to leave, as soon as you would like to go study Okay, and we’ll start with Dan – Alright, so earlier this week the results from our ASVAP test that was taken by the entire school late last year arrived, and the top fifteen scores earned $15 gift cards to local eateries like McDonalds and Subway as a reward Robin’s Nest donated the gift cards and we appreciate their help, in the past year PBIS team recently revamped our advisory program, students will meet regularly with the teacher advisor in 47 minute blocks, twice a month to review progress And our PTSA will be collaborating with COSTA Maicy’s PTA on Monday February fifth, at 6:30 by having Ms. Shirley Barbara present on drug abuse That’s all – Right thank you Okay Alexandra – Good evening President Snell, Brocher Stees, Dr. Navarro, members of the cabinet and distinguished guests I am Alex from Early college high school, and recently we just started our second semester college courses yesterday So today, yesterday was my first class which is statistics, that I’m taking,

so really proud and we reminded many students with posters that are on campus, letting them know, to not forget, that college also started this week Also, last week, we had individual meetings for each grade level in our NPR Which Dr. Martinez presented our Principle’s honor awards, to all those students who got it together, and each grade level also got to take a photo for the yearbook Our most recent event that happened was last week Wednesday, Ms. Gulinie our school high school counselor, and Christian Community College counselors came together in a computer lab to help our seniors apply for financial aid, which was a really fun event and it was a big turnout because a lot of families needed that and needed that extra help And finally we are looking forward to holding our winter semi-formal next week Saturday on February 10th at the Costa Masa Country Club and the theme of this year is Winter wonderland masquerade, and last year we had our highest attendance so hopefully we can double that this year, thank you – [Ms. Snell] Thank you – Good evening, I’m Lauren Griffin representing Crim Domar This week on Sunday we had finals fiesta so 13 teachers came in on their Sunday evening and students could come and ask last minute questions and got tacos, that was really fun And we are finishing this week strong at finals and our winter teams are also finishing Our school is rallying together this week to support each other in the wake of our classmate’s death and on another note we are preparing for a formal and the release of theme, in the next coming week And speech and debate held voter registration for students this past week so that was very nice, thank you – [Ms. Snell] Thank you – Hello, good evening, I’m here representing Nostansa So this week, we have finals, as of other, every other school We are preparing for our winter formal as well, that would be hosted on February 10th at the arts hotel by south coast plaza and we’re also preparing for our winter pep assembly which is the 70s theme this year and our drama department will be putting on trecta musical at Newport Harbor, next month in February and our sports teams for winter have all entered the first round of battle of the bell against Mesa, and we are hoping for a second round, thank you – [Ms. Snell] Thank you – Hi, I’m Jailin from Newport Harbor, so most recently our winter formal is this Friday Knotts berry farm, it’s Napoleon dynamite themed Our varsity girls basketball team won against Central City High School on Saturday and they played Fountain Valley tonight Our wrestling team made it to district championships and that was at home, I think two weeks ago We had a successful senior panorama kickoff in which we informed seniors of all the upcoming events and then we gave the prizes, it was a thing And then our Australian exchange students have been welcomed with open arms, and they’ll also be attending formal on Friday And then our docker team earned five grand awarded trophies, 19 individual medals and 36 finalist pins at the Solca Conference earlier this month – Wonderful, great Okay, that’s everyone right Okay Now, Harbor Council It’s hard to follow these kids – Good evening President Snell, board members, Dr. Navarro and the cabinet, Harbor Council greatly appreciates the fabulous attendance that happened last night at CDM, we appreciate you being there and showing the kind of support that the community needed, the parents noticed, and the parents appreciated it Just so you’re aware, we know that the priorities of the district include parent engagement and school climate in high priority California PTA also has those as priorities and they’re going forward with it to help make sure it happens within the community They just put out a bulletin showing that, this is, the work that they’re doing is focused on this, both with legislation

and in getting it out into the council so it actually happens within the schools Some of the things that they are giving us to work on is number one, welcoming all families into the school community Two, ensuring effective two way communication between schools and families Three, supporting school success and student success Four, empowering families to advocate for equity and access for all students and treating families as partners with the school So these things are all things that we’re trying to focus on and plan on new programs and in trying to get funding for programs that are going to support that We’re all going up to Sacramento Safari at the end of February and it’s, definitely the focus is once again community engagement and how do we get more engaged with the kids themselves because that’s the number one priority, it is the kids We are also going to be March 9th, going to have an advocacy forum for Fourth District, PTA, and Lin Patterson of One Recovery is going to be there and be our guest speaker and she’ll be speaking on not only mental health issues and how to help the kids, but also on funding for more programs You might want to attend, March 9th Advocacy Forum for PTA, I’m not sure where it is, I think it’s in Fountain Valley but I’ll get that information to you Lin Peterson Then, we are proud to say that we have the results back from our reflections winners for Orange County, but I can’t give you their names because the reflections gallery is going to be held Saturday, February 10th at the Orange County Department of Education where they’ll display the art work And 1:00 to 4:00 and that’s when they will announce the actual winners, but I can tell you a sneak preview, we do have eight winners that would be in first or second place for Orange County And we have two that would be advancing onto the state contest, that were first place winners And then we have two that got honorable mentions so we placed pretty well I thought Then we also are announcing our admin dinner on March 21st, which is always a lot of fun, it’s, administrators come from all over Orange County it’s up at the Grove in Orange and that would be March 21st, thank you very much Thank you – What was the date of the Reflections? – [Woman] The 10th, the Saturday the 10th – Of February – Correct, okay 1:00 to 4:00 – I’ve got it all – Oh, good, okay – [Woman] 1:00 to 4:00 – Thank you, very well put Okay, we’re going on to the reports and Sarah, joke ‘me – [Sarah] I’m sorry, where was it going to be? Reflections, is that – Orange County – Orange County Department – Orange County – Okay – Department of Education – Do you know how to turn this one on? Okay, and let’s go to slide show – Good luck on finals – Okay, good evening ladies and germs (laughing) Okay, all right, thank you for this opportunity As you know, I’m Sara Joachim and I’m the assistant superintendent over student support services and within that capacity, health services falls under my realm of responsibility and we have been hearing for a while now about the flu and the impact of flu on a lot of people, the toll that it’s taking, the amount of time people are out and even the deaths that have been caused by this flu strain So we wanted to kind of just give you an update of where we are as a district, what we’ve been doing to address this issue and just look at some of the data county wide So, and unfortunately, Mary Grosk, our health coordinator couldn’t be here tonight She’s home with the flu (laughing) Okay, that’s my last one I promise No, she unfortunately just couldn’t be here tonight So you get me So currently in Newport-Mesa, if you look at our data

and I’m gonna show you a graph on the next slide that’s gonna talk about this a little bit more but it really shows that we, our student data is very typical this year and we were fairly stable with the amount of illness that we’ve had district wide over the last couple of years So what does that mean? Well, for us in the district, monthly we run about 1.6 to 3.4% of kids ill, so that’s kind of, you’ll see that on the graph And even though there has been increased influenza flu like activity at the county level, and even within the district, we’re not seeing it impacting our students’ ability to come to school So there’s been no increases in our illness rates and absences and so right now, the county is saying they haven’t seen a big impact either on other school districts within the county So if you can look at this graph and it may be a little bit difficult to see, but the colors are so vivid, but the orange is the one that you see kind of first it spikes way up high, and that’s just used as a point of reference as it’s from 2009, 2010 and there was a significant health event in 2009 and ’10 do you remember what it was? The H1N1 virus Do you remember when everyone was so sick with that? So that’s kind of your reference point for during that illness how we had almost 4% of our students in between September and October out due to illness The other lines, ’15, ’16 is the light gray ’16, ’17 is yellow, and ’17, ’18 is blue So you’ll see it stops at January there and you can see that we’re pretty consistent in the last couple of years in our illness rates and then even this year we are still kind of under what we’ve been in, in the years past so that’s good news So this is an interesting slide and this is put out by the Orange County Healthcare Agency and this is overall flu reported So this isn’t just students within a school district So if you look, kind of starting at the bottom where it says October you’ll see it listed by weeks, so that’s calendar week 40, 41, 42 So if you start looking at December, weeks 49, 50, 51, 52, and then weeks one and two into January you can see that huge spike and that’s when a lot of flu happened So I think that, if you’ll notice, during those weeks that’s when schools were closed Right, that was winter break So our students were good and they couldn’t get sick till winter break and our staff didn’t get sick until winter break and we’re, that’s considerate So it just kind of shows you that yes the news isn’t misreporting it, there is a lot of flu going on but we’re just not seeing that impact and it could be because we were out of school for those couple of weeks So just to kind of alert you as a board and then also the public of what are we doing and just because we haven’t been hit with it doesn’t mean that it still couldn’t happen So we continue to always monitor student attendance and illness we always look if there’s any clusters of illnesses going on and work with those sites individually One of the other things our nurses are doing is they’ve really customized our health promotion messages for school sites So some schools have done, they have placed posters up they’ve sent out messages on School Loop they’ve done some phone calls to parents about keep your kid home today those kind of things And again, especially in our elementary although I’m sure our secondary could benefit from reminders of hand washing and staying home and you know don’t share pens and our school sites are doing a nice job of our custodial staff of kind of wiping off desks you know so that kids aren’t sharing a lot of those germs The other thing that we have is a benefit in our district is we have the HOPE Clinic and we do two immunization clinics a year in terms of providing free flu vaccine and other immunizations to our community So, and we still have vaccine available for the flu vaccine So if somebody were interested they could either go through their site nurse or contact the HOPE Clinic and find out about that

And then, we also follow any of the guidelines that come out from the Centers for Disease Control or the Orange County Health Care And then as a benefit in NMUSD, there was also a vaccine or a flu clinic for our employees So that all kind of combines to keep us healthy And then the last couple of things I wanted to show these are a couple of the examples of things that are up and out in our school sites or going home to families And just as good reminders to hopefully avoid the flu and do all of those things And then finally I just wanna thank the nurses and the health staff that we have working and you know really working with our families and community to keep all of us safe and in school and at work So do you have any questions? – That’s great, thank you – I would suggest that, because we always say, if you’re sick you should stay home and I know businesses face the same thing but people come to work sick because they have work to do but in our schools we need to make it clear to kids and teachers that if they’re sick they need to stay home and they’re not gonna be penalized for it because I know many students go oh my gosh, if I stay home and I’m not there for the test I’m not gonna be able to make it up whatever it is and we may say that doesn’t happen, but it happens – Absolutely – Mrs. Black – Yes, I just wanted to comment I think a lot of the reasons why our district is healthier is because we’re one of the few districts that have amazing staff of nurses that has a finger on the pulse that teachers can refer to and they are quite frankly, very fantastic as the kids will say But I do think that that plays a role in the fact that we aren’t being hit because I know other districts are, they’re actually closing schools to So I think, and the education that our nurses do, so so I definitely see the benefits of that and appreciate it and grateful that we’re able to do that – Absolutely – Okay, we’re gonna move on to the second report Mr. Lee-Sung, I always want to say doctor, I’m sorry – I have the honors I’m very pleased to call out to the podium two of our outstanding leaders who oversee our early childhood education program, Kathleen Leary and Michelle O’Neil and you remember back in the old days we used to go to school and our first day of school was probably, very likely kindergarten And we have learned over the years, over the decades how important it is for us to give our students the earliest start possible So by the time they get to kindergarten there was a lot of preparation so that transition is as seamless and as positive as possible and these two leaders have done some amazing work over the last few years that we thought would be a great opportunity to share with the board and our public, so with that, we have Kathleen Leary and Michelle O’Neil – Thank you, President Snell, board members, Dr. Navarro, executive cabinet and guests, we are really excited to be here Michelle joined us in July and hit the ground running We work really well together, I come from the, with the hat of being a principal and knowing the academic skills needed for kids to be ready for kindergarten, and we are fortunate that Michelle comes from special ed knowing all of those really import, and special ed pre-school, knowing those socio-emotional skills and how to intentionally teach those so that kids can learn them and come to school, so we’re really excited, we’ve been looking at some data that we’re gonna share with you and we’ve come up with a kindergarten readiness action plan that we want to share with you So, to begin with, you know when we think about college and career ready, we really don’t think about those three and four year olds And, but really the education of those three or four year old, the quality education that they receive, really sets them up for future success We know that if we can have more students come to school ready to learn and have prepared for kindergarten, then our achievement gap is going to go down because if kids come to school without those skills, we see that they continue to struggle and sometimes even get further behind as they go through elementary and secondary

So those three and four year olds that I was talking about, we have them in our programs, and our goal for them is to come to school ready to learn and ready for kindergarten But what does that mean, what does kindergarten readiness mean, it’s kind of, you know when I was principal, through the years, I noticed a pattern Students would come in in kindergarten, and they would have problems on the playground, that was the first place that I saw it, you know they didn’t really understand the rules of the even common playground games, they had a hard time sharing and taking turns, and even the simple conflict resolution became challenging, so we did things on the front end, we had second step as, you know to teach some of those social emotional skills, we had older kids help our younger kids with the playground rules, but I really didn’t have any data to support my observations and I thought maybe I was the only one And, so, as we go on, we know now that we have a tool at our disposal, it’s called the Early Development Index, and it’s a valid and reliable tool, that measures school readiness And as a part of the children and family commission grant that we have as part of Orange County, we participate in the EDI study And the EDI was developed in Toronto by McMaster University, in 1998, it’s now used internationally Came to Orange County in 2009, 2010 and Newport-Mesa was kind of on the front end, one of the first schools to use it in the county and now all school districts, public school districts, use it in every school And our kindergarten teachers complete the survey on all of our students, our kindergarten students, and we have reports that we, we will be showing you some of that data And as the years have gone on, research supports that EDI really is a powerful predictor So, one thing it’s not though, you want might be, kind of to jump to the fact that you wanna see individual data, well we don’t look at the individual data, we’re looking at more at the population level We do have school and district reports, but really what the data is for is for communities to look at the conditions in the community, how they can improve those conditions to ensure that kids come to school ready to learn So what does EDI look at So there’s four domains, I call them domains, that we look at The first is physical health and wellbeing Are kids stressed? Do they have enough energy to sustain the day Another thing is they look at emotional maturity Can they follow directions? Are they willing to help others out They also look at communication skills and general knowledge, this is, do they have the skills to be able to let people know, both peers and adults, what they need Can they participate in imaginative play EDI also looks at language and cognitive development, that means can they write their name, can they identify shapes, letters, and maybe simple words And lastly, social competence, and that’s how, are they getting along with others? And are they able to follow rules Now there’s an interesting thing, UCI and UCLA got together, they decided to look at the EDI data of Orange County, and they wanted to know that if a student came in, and they were presented as ready for kindergarten, what would that look in third grade, when they took our state assessment And what they found was, that, they did a predictive validity study, and they found that there really is, kids coming in, ready, they’re scored more proficient on ASPEC And the two areas that really stand out, are the language and cognitive development, along with communication skills and general knowledge So with that said, we’re gonna talk about, NMUSD kids and Michelle’s gonna talk about that – Good evening everyone – Can I just Do you want us to wait till the end or do, can I? – You can, yep – Just so it’s clear, so everyone understands that the Early Developmental Index is not a screening test, it’s not an entrance exam, it just gives us information to know where we start, no one is ever excluded because of any type of yeah – That’s great – [Woman] Thank you – Just want to make sure – Definitely So as Kathleine was talking about, it is broken up into four domains, and what we’re gonna do here is, we’re just gonna show you the percentages of where are, where we’re at as Newport-Mesa and where we are in the county Okay So when it comes to physical health and wellbeing we’re at 80% When it comes to our social competence, we’re at 80% Emotional maturity, we’re at 80% Language and cognitive development, we’re at 76%, general knowledge and communication, we’re at 76%

So compared to the county, the county is at about 79% in the physical health and wellbeing When it comes to the social competence, we’re at 78, they’re at 78%, emotional maturity, 81% Language and cognitive development, 70%, and general knowledge and communication at 73% And so what we’re gonna do now is we’re gonna look at, what does that mean, what does those percentages mean and what does the physical health and well-being, and social competence, what is that trying to tell us? So when we take the data, we’re gonna also look at the data broken up into sub-domains here and when you look at the data, it’s kind of hard for everybody to see here, but when you look at the data, there’s four areas that I would like us to focus on and that is the gross motor and fine motor, where we’re about 28% of the area concerned And the next area is the overall social competence, we’re at about 11% The third one is this pro-social and helping behavior, we’re at 24%, and last the communication skills and general knowledge, we’re at 33% And now I’m gonna break it up into these pie graphs just to kind of give further information on that, so when we’re looking at readiness for school, the school day, 96% of our children are dressed appropriately, on time and not hungry You know that plays a huge factor when we’re talking about are our children coming in and feeling comfortable and ready to learn When you look at our gross motor and fine motor, you look at those two areas, 28% being not ready, and 16% being almost ready So when you look at that, is, we’re looking at the proficiency of how they’re holding their pen, their crayons and a paintbrush, whether they have a fisted grasp, a tripod grasp, as our kids are matriculating, we want to make sure that they do have that tripod grasp, and have the ability to manipulate objects So those areas are areas that we are gonna be focusing on as a district Their pro-social and helping behaviors You are looking here and you’re seeing that 24% of our students are not ready, 28% of our students are about ready, and then that 48% are ready So what that looks like is being able to comfort another child who is crying and upset Tries to help someone who was hurt Invites bystanders to join a game So these are those social skillsets that when we’re working on in pre-school, we think about that dramatic play center, we’re thinking about how we’re intentionally working on social skills, that’s not something that our children are coming in, already having that particular skillset and that’s the importance of pre-school, being able to specifically work on those particular skillsets The next area is the communication skills and general knowledge 45% of our students are ready When you look at the 33% are not ready, and 21% are about ready So breaking that down is the ability to use our language efficiently in English Their ability to tell a story, so that’s being able to open up a book, understanding that there’s a front to back, understanding that there’s words that represent meaning The ability to take part in imaginative play like I said, that dramatic play, that is really important because of the fact that they’re using their pretend skills and they’re interacting with their peers and being able to turn take and those types of things And the ability to communicate their needs in a way that adults and peers can understand them And then the overall social competence, this is an area that, social domain, you don’t see it so much when they’re broken up into the five domains but when you break it up into the sub-domains, you can really see there’s particular areas and area in need for us that we’re gonna continue to work on 40% of our students are somewhat ready, 11% of our students are not ready, and 49% of our students are ready So it’s the ability to get along with others, and their peers Being able to play and work cooperatively with children and being able to play with other children and showing self-confidence – Do you find that there’s a difference between if you’re the first child you know or the built order, or you’ve got older siblings, do they come, – They did – you know what, there’s a little bit, is there difference – The way that the data was broken up, it doesn’t break it up between siblings – Okay – But I do want to point out one thing about, when we look at all of this data, this data is across all zones So it’s not that we have one zone that’s particularly low in one area, it’s actually, it’s across, we’re seeing the same in all the zones So whether it be at the CDM zone, the Sanzier Zone or Costa Mesa zone, so the data is looking the same across – So now we know that the EDI data, so now what?

And two things we can do with the EDI data, one is to look back, and it’s kind of what I said before, so we saw this data and it’s not a reflection on our teachers or on our schools, it’s really giving us some areas that we need to look at as a community And what can we do better to support early childhood development as a community And then looking forward, principals and teachers can use that data to say hey, I see where there’s some vulnerabilities with our kids, maybe we can use second step or maybe we can collaborate with our special ed and our school psychologist to see how we can better serve all of our students So, what we found, and it’s probably not a shock, but kindergarten readiness takes a village We really need ready families So it’s important that we’re empowering our families, our parents, that they know what school readiness is and what they can do to help support that Also looking at the community Because we have lots of agencies, health services, other things that interact with our families that maybe can help promote school readiness as well Also other early childhood programs Ours, we do have pre-school, but only 25% of the kindergartners have been in one of our pre-schools, so that means 75% have been in private pre-schools, other state pre-schools, or maybe have never been to a pre-school, so we need to look at that and have communication with all the pre-schools that feed into our Newport-Mesa Also the schools are ready You know we need to give them information about the students that are coming in and what they can do to support the students So children are ready, not only in school but in life And so one of the things, Michelle and I, like I mentioned, you know we got the EDI data earlier this year, and we started talking about it, it was the same, that predictive validity study came out around the same time Georgia was talking about ASBEC and I got really excited and we were talking, we became very passionate because we really feel like, this is an opportunity that we need to take advantage and really look at what we’re doing as a district And one of the things we decided to do is create a kindergarten readiness task force Which involves all stakeholders It’s pre-school teachers and kindergarten teachers, school leaders, parents and special ed, local pre-school provider, but more importantly, all of those community partnerships that we have, we’ve reached out to Ogue and to the Library and many other places and we’re gonna have a minute to look at the data and kind of as a community, how can we have a countdown to kindergarten so that we as a community are addressing these – And then, the last couple of areas that we want to work on too, is that we just adopted the A World of Wonders curriculum which is the pre-school version of the Wonders curriculum, the language, arts proportion of it The nice thing about incorporating the World of Wonders is now that when our children are matriculating through K-6th grade, they’re getting this already in pre-school, which is very nice The nice thing about World of Wonders too, is it does incorporate that math piece, however we are talking with everybody else who has adopted the Bridges Math program, K-5th grade and we are gonna be implementing that particular program too, so we’re looking into incorporating the Bridges program What I’ve been doing since we have incorporated the World of Wonders program, is I’ve had the ability to be able to go into our classrooms and really work with our teacher assistants, our student assistants, and working on intentional teaching as well as breaking down and working on that social and emotional piece And I’ve been doing a lot of, not only just working in within our centers, but I’m having them video me while I’m doing it and the reason is it goes back and it teaches, it helps them remember what we worked on in those particular centers with the kiddos The next area that we’ll be doing is that we’re meeting with our local pre-school provider So both Kathleine and I have already met with a good portion of our local pre-schools, and actually going over EDI data so that they know what that is and they’re familiar with it, and they’re communicating to their families about what EDI data is, as well as talking about child fund, so each month that we’re meeting with the local pre-school providers, we have an agenda that we’re tackling and working with them and sharing information Not only from us, but they’re getting information back from them And expanding our learning link program, quarterly meetings with the early childhood teachers and kindergarten teachers and the last two is gonna be this pilot program that we really want to work on this year, which is a parent night for our families, and what that would look like is working in centers and giving our families that opportunity where one of us is showing them, what can we do at home, I think that’s a parent question that a lot of our families have is what can we do at home to work on this particular skillset

And now we have the data, it’s not just about knowing your ABCs and your one, two, threes, it’s that social emotional piece too and how we can shape that And then lastly, piloting a kindergarten readiness assessment Okay – Well, I’m impressed – Thank you – [Ms. Snell] Yes, Ms. Metoyer – I have plenty of questions First one is how was the data collected and when is it collected, is it collected in kindergarten? – So the data is collected from the kindergarten teachers themselves, we pay them and train them on how to collect the data and then they’re paid per student It usually takes about 15 to 20 minutes per student to do the assessment, and it’s not a one on one assessment, it’s just something that they’re doing – Observational, okay My second one is, as a parent, I would have loved to have had the readiness parameters for how my child was ready because I did it on a, you, we read stories all the time and let’s count and there’s leads and it was very eclectic, and I hope that as the delivery comes out, it is, the emphasis is on relieving the stress of a parent and is my kid ready and not creating more stress that my child has to be at this level to enter, that’s, most of pre-school is subversive, it’s play, there’s so much play, there’s so much exploration and kids don’t even realize that they’re getting the readiness skills The benefit for us in K-12 is the language will be the same so if this is considered a trapezoid, it’s a trapezoid here and it’s a trapezoid all the way through geometry So I’m hoping that’s what the emphasis is, but right now, it’s like I don’t want to have another bubble of stress going on – No I know, I think – [Ms. Metoyer] Left to a three year old – Right, I know that the parents are always asking, how can I get my student ready for kindergarten So this is kind of an opportunity for us to say hey – [Ms. Metoyer] Here are some ways – Here are some ways and you’ll be giving them what is called a toolkit, kindergarten readiness toolkit, that it’s an online resource that they can use, we are also printing it for everyone who needs it to be printed so – [Ms. Metoyer] Thank you – [Ms. Snell] Mrs. Fluor – Yeah thank you so much, this is fabulous, many of our families don’t enroll their students in pre-schools, but they’re in day cares Many of them are licensed and some of them are not, what are we doing to reach out to those, to the day care providers who have one to six, and their infants all the way up How are we reaching those families, those daycare providers that are licensed, to make sure that they’re being able to offer and access this information to the kids – So we have a file of all of the local pre-schools and family care centers And we have sent out invitations to everybody and anyone who wants to attend If they have a student or children that are in the program, that was going to attend Newport-Mesa, they’re welcome to attend our, it’s a bit monthly, we just started them, the provider meetings But it’s gonna be monthly or every other month and they’re welcome to join us as well, so we’ve been continuing to send them invitations and hopefully they can join us – [Ms. Snell] Okay Thank you – This is amazing – [Ms. Snell] It is, any more questions, comments? Thank you so much – Thank you – Great, yeah brava – Nice job – Okay Community input – This is an opportunity for the public to address the board on consent, calendar, agenda items, or non-agenda matters within the subject matter jurisdiction of the board Each individual speaker has three minutes to cover one or multiple talking and students may not seed unused minutes to other speakers With the board’s consent, the board’s president may increase or decrease the time allowed for public comments depending on the topic and the number of persons wishing to be heard In compliance with board policy, in the Ralph and Brown act, the board is not permitted to take action on non-agenda items When addressing the board, it’s helpful that you state your name and address for the record – Okay, so we have a couple of cards regarding the Astoncial Pool and I don’t know whether, when I call your name, you can either speak now

about the Pool, or wait until that agenda item comes up Just wave to me if you want to do it that way Okay – [Charlene] Superintendent – Miss – [Ms. Metoyer] She’s still got, she’s got other cards too – Michelle Kasten – Sorry – That’s all right – Probably use the wrong, I didn’t use the tripod, holding the pen I guess – Oh, dear, okay – I am Michele Kasten, good evening I know that most of you were at CDM last night, and you could see that we have come together to grieve Many of us have come, are here behind me, there are some parents who have also come to join me tonight in this, and the way that we’re feeling is that this could be our son, that Patrick could be our son or our daughter and we feel that there is a piece of Patrick in every one of our children, and that is why we are all so scared and our children are scared as well As I think about this and how we will change, I look to other places Anneheim adopted something very beautiful several years ago when a child died, it calls itself the City of Kindness I would like to see a cultural shift at CDM and really at all of our Newport-Mesa schools Wouldn’t it be wonderful to start this at CDM and have us be known as the campus of kindness Recently we implemented something great at CDM called King’s Crew It’s proven to be very popular in spreading school spirit at our sporting events, our rallies and campus activities But what if we were to extend the reach of King’s Crew This new group would be available five days a week on campus, a place where the door is always open to students to have their feelings heard and their fears validated This is for those everyday worries about homework, tests, friends, advocating for oneself in academic pressure We know that it’s got to be okay to speak out without being judged We know that this tremendously reduces stress and anxiety Think of it like the customer service representative or an Unbudsman, I see this as a service that we can deliver to our students to help them navigate this tricky time in life When cities or companies or police departments are in crisis, it’s very common to hire an independent review board to examine things from the top to the bottom, and I’m proposing tonight that we do this for our school with your help, the board’s help, and the help of our foundation which I sit on, and the PTA which I sit on, and our boosters It could be a cultural commission that looks at everything from students in the classroom to campus life and so on The recommendations suggested could be our start to a new climate at school One of our neighboring schools Orange Lutherine, started a movement like this four years ago, the initiative is called Redefining the High School experience It was prompted by the huge amount of stress the kids faced Each month, the students meet in groups of 10 with a faculty member or a staff, a staffer, it’s called World Council It’s a stress free zone where relationships are nurtured, the focus is on emotional intelligence, kindness, and compassion There is so much more that they’re doing that I’ll share And just one last thing, I understand that donations are being made in Patrick’s honor to the Semper Fi Fund, for members of the military and their families, and also that the Newport Beach Little League, will be putting Patrick’s initials on all of their uniforms let’s keep this going, thank you – Thank you very much, do you wanna speak to all those great suggestions? – Yes, we were taking notes and we will go back to the school and share all of your comments, if you haven’t already done so but we will follow up on this, and we actually talked about the work done up in Palo Alto, that was an article that was forwarded to us by Mrs. Yelsy, and I actually called up there today to see if they might be of service to us, ’cause they’ve done a lot of this work up there, unfortunately in the Palo Alto area, they’ve had several instances of clusters, suicides, and so they’re already ahead of the game, and there are some changes that they made and students didn’t like ’em or understand ’em, so we wanna make sure we don’t re-invent the wheel, and make those mistakes again, but we think they are probably a good group to come down and help us so, that’s what we’re doing on our part

I know that at the school, they’ve turned within first, and they’re asking themselves a lot of questions as the staff and as the people who are with your kids at six hours at minimum, and that at some point, once they completed that process, they’re gonna turn to the community and partner with you to discuss maybe some of these measures to go forward and which is the best for the school and the whole community So I know that that’s what I have, we’ve talked with about, with the school, and how this process is working – Thank you G.W. Mix – I wish I could say I was grateful to be addressing you about something other than the CDM fields, but, President Snell, Dr. Navarro, members of the board We’ve been together for the last couple of days, and I just want to take the moment to thank you for the support that you have provided to our students and to our faculty, to our staff, it has not gone unnoticed, we gratefully appreciate it For the last three days, I’ve stayed alongside some really talented people and some really caring administrators, some really caring teachers, some really caring kids, and it’s been powerful to watch and I just think everybody needs to know how hard that the faculty at CDM, the administration at CDM, the group here in this room, many of our parents, and the kids, most importantly, and the kids, how hard they’re working to try to deal with this terrible tragedy One thing I do wanna, there’s a couple of things I’d like to address, I know that buzzer is gonna go off and we’ll deal with that when the time comes, but as many of you know, Patrick left behind some letters, to his family He carefully thought out, at least what he at that point in time saw to be the easiest way to leave leave this with those of us who survive him, and one of those things was access to his computer on the computer were some letters that his family shared with our community And that’s fairly unprecedented I think, which has made it really challenging for all of us, as parents, as teachers, as coaches, as educators, to try to come to terms with that And the problem is in this day and age of social media, they share the letter, folks take pictures of the letter, the letter then goes out, every kid has seen it But the kids are reading this letter from Patrick in no particular context, they’re literally just looking at it on Snapchat, and they’re reading it And I really think it’s important for us as educators to try to provide some context to our kids as they’re reading this, and I’m sure, I hope not, but I’m sure at some point, you guys will have seen this letter, I mean, it’s out there, so even new kids who aren’t at our school will likely see it and all I hope that you do is take it in the context in which it was written, it was written by a very troubled young man who made a really bad decision, he made that decision and he choose a permanent path to end a temporary issue and we’re all greatly saddened by it, but I think we have to determine someway we send something out to help our parents, help their children, put that letter in context You know me well enough to know I’m gonna write a letter to my Lacrosse community, that may be enough, because it may get sent all over the place, but if you don’t mind I’d like to take one more minute Last night at our meeting Patrick’s dad addressed all of our parents and he asked for this to be a time of grieving and not a time of blaming and he was very eloquent, incredibly strong, and incredibly loving man to stand up at this time and to ask this of us to respect his family’s grief and not make this about blaming teachers, not make this about blaming administrators and not make this about blaming anyone and there’ll be a time to fix it, and we will all work together to fix it The last thing that I wanted to share with you is we’ve been talking a lot about love this week at CDM I have seen so much of it from you, from your teachers, from the kids, it is a message worth sharing it’s a message worth sharing to the people sitting next to you tonight, it’s powerful, but we need one another

we’ve gotta get this fixed, it’s not a school issue, it’s not a teacher issue, it’s not a principal issue, it’s not a administrator issue, it’s a community issue, – [Ms. Snell] Thank you so much – we have to get it fixed, so we will – [Ms. Snell] Your words are powerful, thank you – Thank you – Okay Clay Efesen, you can speak now Okay, Steve Smith Do you want to speak now? – Thank you Mrs. Snell, – Okay – Good evening everyone Before I start I just want to commend the student services for the work that they’re doing Their accomplishments are not always measurable in standard terms but they’re doing really great work and I applaud them so I’m here tonight to follow up with my comments from two weeks ago At that time I tried to point you in a particular direction but I failed So tonight I’m gonna be a little more clear and direct and I even have some specific recommendations for you Tonight you’ll be approving, hopefully, a budget of $9 million, it’s for the pool, Astoncial Pool, which is $2 million over what you have budgeted originally Great news, so what happened? Poor project management happened, as I’m sure you realize now, but between all of the staff and the administration, between the superintendent and the consultants, no one determined at the outset that we needed $9 million to build this aquatic center that’s equal to the other schools So something, some major disconnect happened there As a result you wound up, with an initial $100,000 expense, a wrecked aquatics program, an irate community and the tragic waste of tens of thousands of gallons of a precious commodity, precious resource Mrs. Yelsey you said at the special meeting on January 11th that you would like somebody to take responsibility for this, well so would the tax payers and so would the aquatics team who by the way is still waiting for some sort of formal apology from anybody over what happened Mrs. Yelsey and trustees, I’m gonna try to save you the time and trouble of an investigation and let you know that it’s, ultimately it’s a superintendent who’s responsible for this, and just to give you some sort of example, a few hours ago, the head of the Hawaii Emergency Management Administration Resigned He’s not the guy who pushed the button that sent out the alert, but he resigned The buck stops with the superintendent, you’ll never hear him accept the full weight of his position, which leads me to the real problem in the administration that you oversee, there is a crisis in leadership, there is an atmosphere of fear and retaliation and that is in part why it takes so long for problems such as the Math Program or the pool or the polls or whatever it happens to be, to reach you No one dares to speak up because they’re afraid of being sent to Siberia, so to speak Laura Blossom, Anne Huntington tried to tell you this In an attempt to end on a productive note, I wanna leave you with the following three recommendations based on work I have done in my career Number one, I recommend that you can start conducting privacy protected survey of all the district employees without any involvement by the superintendent Number two, I recommend that you start conducting privacy protected exit interviews with every district employee who leaves and do so without any involvement by the administration except as required by law And number three, I urge you to stop asking people to sign non-disparagement agreements, that’s different from a non-disclosure, two separate things If anyone has anything negative to say, you should be encouraging them to speak up, not rewarding them or intimidating them to remain silent Until you do any or all of these things, the district employees will suffer, tax payers will suffer and ultimately your collective reputation will suffer as well Thank you – Thank you for your comments No? Okay, Bret Dowdy – Good evening President Snell, members of the board, Dr. Navarro, members of the community and the cabinet, I’m Bret Dowdy, I’m president of the Newport-Mesa Federation of Teachers And I wanna first off state that students are our top priority as educators and their safety is of the utmost concern for all of us, whether it’s physical safety or emotional safety, and it’s been a tough week, not just for CDM but for some other schools as well, throughout the community and through this month, and we want to acknowledge that I also want to just take this opportunity to remind everyone that not only does NMFT represent teachers, but we also represent other persons who work with the social emotional health of students, such as psychologists, social workers, counselors and nurses and other support fighter professionals And so first off, we would like to thank the board for the policies they’ve created over time to help bring in better support services for students over recent years We want to thank the board for providing the staffing

to add those employees, to provide better services to students We want to thank Dr. Jericom, and Dr. Bey Aberstino and Ms. Cascociano for their leadership and giving guidance to training programs and outside community agencies, so we can give better support for students, especially those in crises and in need And, something that we had started a few weeks ago is we started reflecting with, about how are these new programs operating and how do they fit different employee’s roles and what can we do better, so that is something that we started just the very early stages of that conversation and we look forward to continue that conversation with the administrative leadership, throughout this period of time, and that take some time to reflect on it and, that was independent of the events that have recently happened But I just wanted to let you know that we are committed to trying to improve the way we do things in Newport-Mesa and being part of that program and systems so that we’ve got the right tools and procedures and people in place as best as we can and do what we can do As another reminder, that on our state affiliate, the California Federation of Teachers, a few years ago, had a campaign for healthy kids and healthy minds to increase services, staff, throughout all school districts Newport-Mesa has provided better staffing than other districts and we thank you for that commitment, but that is a campaign that on the state level has existed for some time On a separate note, on a much brighter side, I just want to put in another plug again for February eighth, which is a great fundraiser opportunity for the Newport-Mesa schools foundation, it’s a celebration of the hard work of teachers who receive grants from the generous foundation that helps kids, so if you haven’t purchased a ticket you can, and if you can’t attend the dinner, there is some other fun stuff before the dinner starts and so it’s a great place to give some money to a worthy cause – Christmas shopping So thank you – Thank you – Thank you Brad Wendy Leece – Before you start my time, it’s been a bit hard, some of the ladies are speaking not directly into the microphone so it’s a little bit difficult back there, before you start my time Good evening, my name is Wendy Leece, long time resident, former board member, my heart goes out to the CDM community and to Patrick’s family, I was heartbroken when I heard about it As some of you know, I teach kids at College Hospital who have a plan to kill themselves or have tried and thankfully have been unsuccessful It is a, this isn’t what I was planning to speak about but, it is a growing problem, especially with bullying, and one thing that can be done is for teachers to realize that some young kids in the elementary have mental issues? and need to have IEPs, and that especially if they have Hispanic parents, who do not understand the system, we have a lot of Hispanic kids who are in high school and junior high, and they’ve tried to kill themselves So I know you have the program on mental health and suicide, so I’m glad about that, but it is something that’s heavy on all of our hearts I have two issues I’d like you to please review and I’ll quickly cut to the chase One is your arbitrary removal of the videos of the board meetings, per the ADA act, and, it’s very vague what you’re gonna do in the future, we hope that in the future, our online hosting service will be able to provide the videos, and you’re saying that because of the cost Well ladies and gentlemen, you just awarded a bonus of $34,000, a tax shielded bonus to the superintendent I think you owe it to the community based on the standards that are in the CSBA standards, then show opportunities for the diverse range of use in the community to inform more deliberations Well we need, we see those videos, if we’re gonna be able to inform you from the community Also to involve the community parents, students and staff in a common vision, we need those videos of past meetings I have written an inquiry to the First Amendment Coalition in Sacramentum asking them for an opinion I think you’ve been given a bad opinion by your attorney This is public information and we have a right to see that information and you are withholding it, so please revisit that and come up with a better resolution, rather than, we hope Lastly, in context, that, how could you roll out a program regarding the Chrome Books before you assessed Wi-Fi coverage in all areas of all schools, that not all students, and these are west side students,

have coverage at home That is a bad decision To roll that program out with not knowing 100% that the west side kids who need help, more than most kids, don’t have access to Chrome Coverage in their neighborhood So please look into these two items, thank you very much for your service – Thank you for your comments Did you fill out two cards Wendy, Mrs. Leece, did you fill out two cards? – [Wendy] Yes for Consent Calendar item When the Consent Calendar comes up – Okay I’d like to have that pull – Okay Okay, I think that’s it then Okay good, is it after, when we go to consent calendar So, yeah, superintendent report Because it says – Superintendent is next – Okay – And then I’ll read the consent – We’re having a little discussion about when people can speak ’cause it’s not clear to me, it seems like there should be, in my estimation, an area before the Consent Calendar, it should be on the agenda for the Consent Calendar – I’ll be reading it – Okay good, ’cause it’s not, on the agenda, you understand what I’m saying – [Wendy] Well, usually (chattering) – That’s what we’re talking about – [Wendy] And you vote on everything else and then I’ll speak to that – Yeah – Yes, but if you look – Let’s just have a conversation Okay, I’m gonna talk to Mr. Lee-Sung When you read, when you read the statement, it says that these comments are on consent or non-agenda items And so, if you went strictly by the agenda, you would only get three minutes, for either, or – I doubt’s what it means, but we all, we need to have a good conversation about this – We need to have a conversation about this, but you would get your three minutes before the consent – [Wendy] That’s a separate item – It is a separate item – We know, I understand, okay Okay so, I think we’re moving on consent calendar – No, no – We’re moving onto the superintendent’s report sorry, go ahead And you wanna say something – [Ms. Metoyer] I’m sure Dr Navarro is going to address the two things that I’m hoping for him to address, and if doesn’t then I’ll say, will you also – Okay – Okay Well first, I’d like to start with something positive and I’m glad I see Mr Drake in the audience because he shared an email, and I’m gonna call him up here really quickly, to talk about the math program that’s being currently studied by our middle school team, and the information that came in today Mr. Drake, would you mind coming up to the podium and give us this information? – Good Evening, Dr. Navarro, President Snell, and board members I’m assuming Dr. Navarro, that you’re talking about the Ed reports So if you recall in our adoption process we work with the teachers to develop a lens to initially identify programs that they’d like to pilot in classrooms before we decide on adoption And going through that process teacher’s doing an enormous amount of work and analysis really in relation to alignment of standards and framework as well as some other aspects of it One of the tools that they use is called Ed Reports And Ed Report is kind of like the consumer report for materials and with a focus on alignment and usability Ed Reports, while it was a decision that the team made to pilot those materials Ed Reports had not yet analyzed the illustrative math materials which our teachers have been using for the last six weeks and ironically we’ll be evaluating collaboratively tomorrow And there are Ed Reports on illustrative math just came out sometime late last week And we see that the highest score of any programs that have been currently analyzed by Ed Report so

obviously the eye and the lens of our teachers is on target and from here after we evaluate illustrative math ourselves we’ll move on to the second pilot materials of agile minds which also received extremely high score from Ed Reports – [Ms. Snell] That’s good news, Mrs. Fleur – Could you talk, I think it’s really important for the public to understand that Ed Reports is a not for profit, one – Yes – and number two it’s provided by, it’s the materials are done by teachers And three, they are available to anybody Anybody can go on EdReports.org I believe is their website and they can pull up the information and read it and it does it by grade level also So I would encourage anybody to – So, it is a non-profit that provides a service and this isn’t the first time that Mr. Drake has brought Ed Reports to our attention it was used to provide that information on both the language, arts and math adoptions at the elementary school teachers went through so it’s a highly reliable source and like I said it’s independent This recognition just is indicative that our teachers did a very good job of vetting the materials that are out there and should feel good about the direction that they’re heading so thank you, Mr. Drake for the report I also wanted to respond to this question about ADA compliance because I think there’s a misunderstanding out there that we’re not held accountable to this So I’m gonna actually ask Ms. Franco to come back up As you know we’ve been dealing with this now for over a year – [Ms. Metoyer] Regarding the videos? – No regarding the ADA compliance in total and the videos are a part of that So we actually use a service to ensure that all of our websites are ADA compliant and that service is the same service used by a government agency which goes around and monitors school websites to make sure they’re ADA compliant So I know that Ms. Franco has a lot of information or some information about what other districts you might have experienced and why we’re headed in this direction, Ms. Franco – Hi good evening, President Snell, members of the board Dr. Navarro, cabinet and guests yes we have heard of a lot of districts who have received office of civil rights complaints regarding their non-compliant websites So we heard about this about a year and a half or two years ago and as soon as we heard we immediately started talking with those districts started talking to legal folks and we actually ended up this school year contracting with a company called Site Improve you may remember that contract coming before you for approval I think, it was May or June of last year So Site Improve is actually the organization that the Office of Civil Rights uses to do the ADA audits on all of the websites So for our unfortunate neighboring school districts who have received complaints the Office of Civil Rights hires Site Improve they go and scan their websites, they say, here you go here’s a big stack of errors on your webpage you have 30 days to fix these errors you have 60 days to fix these you have 90 days to fix these and so on So knowing that that was going on again as I mentioned at the last board meeting we were proactive, we contracted with Site Improve and we created our own very robust training program for all website content managers So if you manage a webpage on the district website or if you manage webpage’s at the school sites you have all been trained If you are not trained on how to maintain an ADA compliant website you do not make edits on our website As you know this isn’t something quick and easy and as simple as I may make it sound there are still some errors that we are working through and we’ll likely be continuing to work through until this really catches on a little bit more but there are a lot of districts who have been hit with the Office of Civil Rights complain and it takes a lot of time and effort to be able to update it so lucky for us, we are on the forefront of this we’re ahead of it, and our contractor Site Improve actually tracks the progress we make because one of the complaints when you get the complaint from the Office of Civil Rights is how much progress have you made throughout this process Another thing is we had direction directly from the Orange County Department of Education on what to do, how to do it, how they are doing it and they actually created their own ADA webpage and it says if you see any errors, let us know, we’re extremely committed to it and we did the same thing so we created our own ADA webpage, which is actually at the footer of every single NMUSD webpage, just like our uniform complaint procedures and all of those other required notices So ADA compliance is something we’re taking extremely serious because it’s something that, it’s not new, it’s kind of new to education so we are very fortunate to be ahead of it right now

and as I mentioned before, videos are one of the things that are required to be closed captioned and another one that we’re working on is making all of the files that are on our web pages compliant so it’s one thing for the page itself to be compliant but any of the pictures, any of the PDF attachments all of that is part of it and at the end of the day, it’s really just the right thing to do to ensure that everyone has equal access to the information If you have any questions you can contact our office I tell you what I know but our true expert is Mr Matthew Jennings in my office he is all things ADA compliance, so either one of us is happy to help you or if you get any inquiries, just send them to us we’re happy to work with them – So this has been thoroughly researched we have learned from other districts and we have not received a letter from the Office of Civil Rights at this point We are working through the video issue it’s not as simple as just getting your neighborhood videographer to do this it has to meet certain standards and we will be working through the California school boards who are working to make our electronic system meet that ADA requirement – Okay, Mrs. Metoyer? – Can we have a regular update on that? The community has depended on the fact that we don’t do a written transcript of every board meeting because we have it on video So if we’re not going to be providing the video at the very least can we have an update a regular update on where we are in getting the videos either placed in a different format or how we’re going to do that because I get that, the community needs access – Absolutely and our office only handles the website so honestly if it’s an ADA issue, our office fixes it by taking it off of the website, ’cause it’s no longer a problem No, but we do, we are working with them, and we will coordinate with Sherry we’ve been talking with her through this process on those videos Currently as you know they’re available on DVD I think for a dollar or you can rent it out, I think it’s free of charge And then we’ll work with Sherry to figure out what other options are available, depending on CSBA’s timeline to be able to host our video content One thing some of our school districts have done is relied on YouTube closed captioning or other organizations that do the closed captioning unfortunately because we are a public agency we are held to higher regards than most and it has to be 100% correct ’cause you don’t want certain words to be mistaken for others like ship, is one that didn’t really cut the translation in one school district So instead of being a complaint, ended up being a fun social media post there So again we’re just held to such high standards so we have to make sure that whatever we do for the closed captioning on the videos is absolutely 100% correct and as you know it would come with some financial responsibility so we’re looking to see what we can do and be fiscally responsible at the same time – So, we are still taping correct? – Yes – Because in Newport they are not live, they’ve never been live So the videos are available to be checked out even now so we are, so just because they’re not being live streamed in Costa Mesa does not mean that we don’t have – They’re not delay streamed either – Nothing yet, but they’re taped So anybody in the public who would like a copy of one of our meetings can come and get a copy of it – That is correct – Thank you – [Ms. Franco] work with the Superintendent’s office on that – We are still being able to provide, we still provide that to them Okay, so, Wendy, all you have to do is come and ask for ’em and we’ll get them for you – [Wendy] All right, thank you – Thank you – I have another question – Oh, Mrs. Metoyer Would you Dr. Navarro, I know that there was a recent article in the Pilot but would you give an update on where we stand with the Wi-Fi I know it was a good article and I would hate to hold back a roll out of Chromebooks to an entire zone of students because they were children that didn’t have access to Wi-Fi I absolutely agree that kids shouldn’t have to be sitting in their cars, their parking lot to do it, but would you give the update on where we stand on that too? Thank you – Certainly So, we have done surveys in the past about how much Wi-Fi is integrated throughout our community and through our students We are just completing another one that will give us more updated information The decision we make will be based on

what type of infrastructure we have to build to provide signals to students One of the things that you don’t want to do, if at all possible and we may not be able to overcome this but one of our goals, and this is a lofty goal is to not go through a service provider like – [Ms. Metoyer] Time Warner – Time Warner or whatever because they control the speed And if they choose to give Netflix more speed than the school district, then some really complex content may not be able to get through for students who are in AP classes or in engineering classes – [Ms. Metoyer] They wouldn’t have the same filters we have either – They don’t have our filters – [Ms. Metoyer] Yeah we don’t want – That’s the other high bar we’re trying to meet is can we use our system and not having go through a commercial system because our filter protects them So the issues that our staff is looking at is what is the most cost affordable and the most effective way to send a strong signal that goes through our system We may not be able to overcome all of that okay and then how many of our students actually do not have connection at home I will tell you that, most districts are finding that many families have connections But what our staff will tell you is that whatever number we get, some of those families don’t want a connection for their kids so we have to deal with that as well So the question is, what’s the best system the radio frequency system sounds really promising but according to Mr. Baovich, we may have to put out a thousand antennas to make it work And you have to compare that cost to what you could do with other strategies depending on the numbers you have So it’s not an easy fix we did not roll out the Chromebooks with ’cause we knew we would tackle this later Once they had the technology in their hands We rolled out the Chromebooks ’cause they’re an instructional tool in the classroom first Okay, and that’s where they are the most effective We do recognize that the next issue is how do we get Wi-Fi to everybody that’s consistent, that’s reliable and that protects kids those are our three goals, those are high bars I may come back to you and say we’re not able to meet all those bars but this is the best way to get Wi-Fi to all those students now – [Ms. Metoyer] At home – At home – Cause they have it at school – They have it at school – [Ms. Metoyer] Now they have the tools at school – Right, but, no one’s going to say that that’s not something we need to provide, everybody’s known that all along We’re not required by law to provide it – [Ms. Metoyer] But that’s right thing – The only way you’re required to provide Wi-Fi to a student is if you lease them a Chromebook and then you’re required to provide them a Wi-Fi connection We give them a Chromebook, that does not abolish our duty to provide them with a connection so that all kids have the same opportunity So we’re working on this, it’s gonna be very well researched You know Mr. Baovich he doesn’t do anything without looking under every single spec of research he can find You will get a recommendation from him when he’s ready to come in and we will move forward and hopefully it will be the most expedient process that meets those three goals – [Ms. Metoyer] This Department swamped – Just so you know, he distributed 4,600 Chromebooks in the Newport-Harbor zone this year Okay, so he’s looking at about and then when you add the thousand that are gonna go in at high schools, the following year ’cause they only do ninth grade the following year he’s looking at about 6,000 a year that he’s going to be putting out so We really are adding a tool that is working well in the classroom and we know that we can improve that – Thank you – Okay – Okay Are you done with your – Unless there are any more questions – [Man] So I assume that your decision to not go with an ISP is due to the net neutrality repeal and their ability of throttle – Well, you’re ahead of me – Right So I understand the senate may soon be voting to block the, repeal the net neutrality are you planning to put off the decision on how to provide Wi-Fi to the students until that vote goes through – Well, that’s one consideration, the other consideration is our filter ‘Cause commercial providers aren’t going to protect children the way we can protect them through our filters But you’re right, that would be great There are even some states who are writing their own rules that will prevent the slow down speeds to any provider that works in their state I think Ohio is the first state to do this so even states might try to manage that We just want to make sure that it’s set,

it’s fast as ours that it’s reliable as ours, and that it is, our filters are on it Those are our goals now again, I don’t know if we can meet all those goals when it comes down to it – And do you think that it might be okay to leave the filtering and the protection to the parents as the Chromebooks will be used at home under their supervision rather than leave it to the filters – I’ll be practical with you one of the options would be to give one of those little Wi-Fi modules that just attach to the Chromebook and in that case, parents would have to sign a document that says they take responsibility for whatever access they provide their student and whatever websites we can’t protect them if that were the way where it’s possible to go to give them the data connection So yeah we would have to tell parents this is if we provide you the connection then you’re gonna have to relieve us of that responsibility That’s what I like about our filter system it protects kids, it’s robust, it’s easy to connect to everything the students need – [Ms. Metoyer] It’s frustrating – [Man] All right, thank you – Thank you, thank you for your comments – Okay – Consent calendar – Consent calendar – [Ms. Metoyer] All that was listed by the consent calendar are considered by the board to be routine and will be enacted by the board in one motion There will be no discussion of these items prior to the time the board votes on the motion unless members of the board, staff or public request specific items to be discussed and or removed from the consent calendar Pulled items we moved to the discussion action calendar – Okay, so do we pull this item? – Well there are five items under 15B you can’t pull all of them unless there’s a specific one – 15B Yeah but there are five items under there – Which one – Okay – Which one – B one, – 15B one Hanover research – Okay, so we’ll pull that to discussion I just have a comment on 15A, one and two and three but it’s a comment ’cause they’re all kind of tied together A one, I really appreciate it in the explanation that you put in that, Costa Mesa high school administrative and athletic staff was met, you met with them, that was great that, that was put in there I think it helped us all know that they had been contacted and met with with 15A two and A three I wanted to be assured that we would see a design before it went to DSA – [Ms. Metoyer] Of what? – The scoreboard of the security fencing and renovations (mumbling) – Yeah. Yeah – With regard to fifteen A two What you see attached to the proposal with the architecture provided us is the location in the field where the scoreboard will go – Yeah, I saw that – That little Yellow spot – That little yellow spot because it’s our standard scoreboard and all it will have other than the standard scoreboard is two posts to hold it up in the ground there’s not much else to design – There’s also something in there about the – path of – ADA – The path, the ADA path and that’s kind of what I wanna – Yeah, what it’s talking about there is thank goodness scoreboards are now controlled wirelessly so we do not need to provide what they state in their proposal that we don’t need to provide an ADA pathway because we have a wireless scoreboard controller and they can control it from usually it’s behind home plate someone is sitting there doing the score keeping It already has ADA path compliant path of travel – Okay – So it really is a very simple project and that’s why on this particular one project Staff recommended and I agreed that it made sense to go ahead with the whole project at one time normally as we’ve talked before we will be bringing you schematic designs there’s just not much to draw here – Okay so – that’s reflected – And it goes to DSA because of – Because of the poles, if it’s above eight feet high DSA is required because of the structural and a seismic event – Okay I’d still like to see it – Well, we can get it you – Okay – Does it look just like the Newport Harbor softball – Yes, we can actually we can get you a cut sheet on the scoreboard right away that’s easy – Okay Okay – If that’s what you’re most interested in because again the rest of it will be designs for a hole in the ground with reinforcing steel and a couple of posts – Okay – And the location as you said

has been discussed with – So A3 we will see that – Yes Yes you will on A3 – Okay – this is one of the ones very similar to what we did with the fencing – Right – at the other schools where you will see a schematic design before we move ahead with – Perfect – the next design phase – Perfect, okay So – and then you like now – Anybody know, wait I have a first and a second Do we have a first? – That’s a moved – Second Okay – With though we pulled one of the items – We pull two – Two and I believe you have one you pulling that one also right – So it’s 15A4 – We pulled four (chattering) moving it as amended Okay on favor – [Committee members] I – I – Okay, wonderful So, moving on to the discussion action calendar Tim Holcrum Yes, thank you Thank you very much President Snell, appreciate it Well I’m very glad to be bringing you this item at this meeting Because when we when we last met and discussed this we actually thought that it might take us two meetings to come back to you with a full recommendation but our team got together and after going through the discussion we felt very strongly that we were ready to go and two weeks is two weeks let’s keep things moving So we are here tonight to give you a brief update on it and ask you to approve the change in budget from seven million dollars for the total project to nine million dollars The big significance in that remember is that in the discussion that you had a few weeks back you asked us to include the full scope of that project which is very different than what’s happened at the other high schools, at the other high schools we’ve all timidly achieved full build out of the entire aquatic centre complex over a period of years and in that and what was in the original budget did not include say for example the shade structures you said let’s include the whole thing in this budget so that’s what we’ve done The cost estimator has gone back and looked the numbers are really basically the same as they were at our last presentation for the project and we have added about a 10% contingency that is strictly ours so that So that if, if we get to that place and we’re looking to bid and we’re a little bit over we know that we have the money set aside for the project and based on the conversations we were having before that seemed to be a prudent option and so that’s what I’m recommending to you tonight with the nine million dollars budget If you chose to give us direction otherwise we would address that but that’s, that was our plan So that’s where you see the nine million dollars budget includes the, the pool all of the renovations to the existing locker rooms etc to provide for a team room Scoreboards, bleachers and the shade structures for the facility for nine million dollars Mr. Campbell is here and could address any questions that you have about our budgeting In that process we also talked significantly about the schedule to complete the project and in that we determined that to be ready for the fall swim season of 2019, which was our goal that’s what we’ve been talking about for some time That the design build procurement strategy was the way that we needed to go to get there Design bid build takes a bit longer it also as I mentioned in our last discussion is longer until we have cost certainty and so to make it by August of 2019 we would put out and RFQ within the next couple of months and we would have those responses back and our goal is to be able to get a decision on a proposer and a price before we all leave for summer At this in late June thereabouts one of those meetings So that’s what we’re aiming for with that design build strategy design bid build wouldn’t give us budget certainty until about this time next year so it really is about six months earlier that we know for sure that we would be on budget

And I also recall that you had a lot of questions, appropriate questions about design build and the district’s legal counsel in construction matters has been Mr. John Dacey, Bergman Dacey Goldsmith law firm for many years Mr. Dacey met with us we talked about the questions that you had and he is here tonight to engage in whatever dialogue you would like to have about that strategy, Mr. Dacey, I’ve known him for many years he was involved with the drafting of the initial legislation and how long ago was that Mr. Dacey? – [Mr. Dacey] 17-18 years ago – 17-18 years ago and for a long time the state of California In legislation only allowed us to use it for projects of about 10 million dollars and more It’s only been within the last two to three years that the legislature changed the law to allow us to use it on projects down to a million dollars We still can’t use that less than a million dollars under the current legislation But, Mr. Dacey both in writing it and in using it many, many times can address and has addressed with us many of the types of strategies that should be used to make sure that we’re getting the best value that we possibly can I remember a comment that Ms. Yelsey made to make sure we’re getting the full value and that we don’t allow contractors to give us some, we want it for the lowest price but we don’t want something cheaper than what we want So we’ve also had a meeting this last week with the architectural firm that was helping us with the scoping document and we’ve gone through that with Mr. Daceyand with Mr. Campbell and within the next couple of weeks we look forward to having that document finally completed then we’ll have a meeting with the school site to go over that and make sure that every I has been dotted and every T has been crossed with regard to the expectations of what’s in the pool and the things that we need to tell a design builder about That’s generally what we’ve been doing that’s what we’ve put here before you tonight with the request and the recommendation that you approve that budget and that you approve that delivery strategy but I did ask both Mr. Campbell and Mr. Dacey to be here in case you had any questions for us – Okay, and the On the action item it doesn’t we would say, we would say design build versus design bid build Going forward we would decide that tonight whether we’re doing design build or design bid build (chattering) – That’s, I’m scrolling down to the item to double check to make sure I did write it that way, that was my intent – It says design build – I’m sorry – It’s in the detail – I have so many papers up here I have to pay attention to now – Absolutely, I understand – Okay – That’s good – [Snell] So I should not talk and just yeah Okay, Ms. Fluor – So just to be really clear in my mind when we go out for design build we will have, we will have parameters or this document, the scope of the documents will be there We want a fifty metre pool, we want shade structures, we want coach, we want all of that and no more nine million dollars – That’s right – [Martha] The process will be that there will – Actually that we won’t tell the bidders that there’s nine million dollars overall, we’ll tell them a much lower number of what the construction cost is estimated to be – [Martha] But then, yeah, well Because it’s in it’s in the project here – You’re right – But then it will be up to one or multiple bidders, – Many bidders – many bidders who will present their best design built – That’s exactly right – And they could be, they could vary I mean in terms of the look, – That’s exactly right – look of them, placements, some of the placement – A little bit, I mean we’ve basically told them that in order to provide for the ability to see from the coaches offices and reusing it and to provide for the fire road that’s there there’s a pretty much only one place it can go – Okay So moving on from there are we required to take the lowest bid – We are not – Or we, okay so we can, so staff and the school and whoever else I guess will look at the presentations, the design

and that will come to the board – That’s correct as a recommendation – You’ll call it down to – As a recommendation so there will be scoring criteria a very formal process Mr. Dacey could speak about how he often puts that together but there’s a very formal scoring process and through that process of scoring the proposals Where there’s weights on price, there’s weights on meeting criteria exceeding criteria, there’s weights on their financial capability to see projects like this through experience in pool probably all of these types of things are part of the evaluation criteria that are then scored and waited on the basis of that hoping that we have so many people that there’s a dozen different people interested in it We would typically short list a less than a handful probably of those folks to say, these people we want to come and do an actual presentation They would come to the scoring committee, the scoring committee would evaluate their presentation ask questions and score those, again very formal scoring criteria On the basis of those scores then the committee’s recommendation to move forward would be presented to you and we would give you a report that says, the committee recommends that you award the project to XYZ company for this and this particular proposal and you would see the proposal at that time – So and my final question is Given some of the concerns who all is on the committee do we have just our staff or are there outside experts who are on the scoring – What you mean by outside – We, we had we had a good discussion about that at our recent conversation There would be people from our staff on there We also talked about some potential candidates from within our community who have experience in the industry who would be appropriate people for that type of a committee One of the things to remember is, we want to get good quality people we also want to be able to have them be as free, free from the potential of any conflict of interest In the matter that we could possibly do so we don’t have a list ready to discuss with you right now but it was a very good discussion Mr. Hall was there as part of that so was Dr. Baumeister and Mr. Dacey and Mr. Campbell as well as the facility stuff – Wouldn’t Mr. Dacey and Mr Campbell be good candidates I mean were they come in – Yeah, we talked about those are just typically legal counsel not included in the selection committees How many out of all of these years of doing it – [Dacey] No, usually just assist the committee and moving through the process – And one of the reasons for that is if there was a protest I should let the lawyer explain, if there was a protest by somebody then the lawyer who’s defending us is conflicted out of defending us and our own protests so they typically stay at that kind of arm’s length just guiding the committee, in a sense acting as counsel to the committee – Well I’m going to ask Mr Dacey if he could come up – Please do – and tell us your role, I mean he summed it up in a couple words – This way it’ll be on record – Yeah, yeah – Good evening everybody So as I understand it in the discussions we’ve had my role is basically to help assist and putting together the procurement documents and the contract documents under which the procurement and the actual design build contract would operate to get you all the Aquatic Center And as Mr. Holcomb mentioned also to help the scoring committee make sure that it is following the process that’s required by the statute, it is a statutorily authorized method of procurement it is, it has a lot of specifics in it and one that Mr. Holcomb mentioned is it has a very strong conflict of interest section in it so that’s part of the prequalification process it’s also part of the process in terms of who should sit on the committee So I think we’re looking for a mix, the discussion that we had a week or so ago also included about 30 day or more time period for staff and Mr. Campbell and others to meet with the end users out there at Estancia to go over what it is that they’re looking for in terms of you know colors and you know set up

and things of that nature to make sure that the end user folks including the water polo folks and everybody else who would be using that pool have input on the front end Because you are right we are required by statute to hire a licensed architect or engineer to come up with what they call project criteria or scoping documents And that is it becomes the governing document from which the design builder has to design to the other goal posts are time and budget as we establish it and it the budget doesn’t have to be the nine million that’s a total project budget not just a construction project So we tell them all that and then there’s a very explicit and objective criteria built into a request for qualifications process and in this instance to save time and to get into the ground and design done and approved, approval get into the ground sooner rather than the design bid build method would let us do we’re combining the process into requests for qualifications and proposals, the pricing which will be a component of the proposals will be kept sealed as required by the statute And the various proposals, proposals will be rated per the criteria before the dollar, the things are open So we see that we evaluate price is one criteria is not the only criteria because the statute permits you to award the design build contractor in what’s called a best value basis – Okay, now so Okay, so, so you go out to to the athletic director and the of Estancian and they say, well you know what we want We want gold locks on our you know where I’m going with this so how do you, how do you put that all together with wants, wishes and I mean, we have the scope but when we don’t have the details Yeah – That’s a excellent question Ms. Snell, if you don’t, you don’t mind John – No, please, I’m like I don’t do that – Okay – That was an important part of our, of our recent discussion because you remember how I mentioned at our last meeting that the cost estimators accuracy is highly related to the ability to buy regularly everywhere and not to have it be a sole source type of item A gold lock would be something we can’t get in lots and lots of places so not only is it going to blow our budget and you didn’t put that in the estimate but the potential to get a lot of people to bid on the gold lock would be very, very difficult so one of the things that we spent significant time doing was working with Mr. Campbell to go through his estimate and make sure do you know everything you need to know about the fact that there’s at least three people who do all of these types of things at that level Have we defined it adequately so we know whether or not we’re at this level of expectation or we’re at this level of expectation and Mr. Campbell could speak to it here but that was the purpose and he was very confident that you know there were a few things we were pretty far along and there were a few things we wanted to nail down a little bit clearer so back to the example from the previous meeting and Ms. Yelsey comments about the diocese – Dais – Yeah or the dais and not having a plastic dais we made sure that there is no plastic dais in this One thing Mr. Dacey could do very quickly for us is is to tell you in the time that I’ve worked with him he’s recently relatively recent to me in the design build method come up with a kind of a two step strategy one where they submit and then also where we clarify with the contractor so that it’s absolutely positively sure before we sign the contract That they’re not going to have any – [Yelsey] Switches any switches on us So Mr. Dacey could you speak that – [Snell] That’s why we need a lawyer, okay – So just real briefly it is a very popular design construction delivery method You see system uses a Cal State uses it cities, counties, K12 districts As I said it it started out as a pilot program has been implemented for use through K12 system now in California and one of the benefits is its flexibility in be a to be able to do things like Tim just mentioned in terms of the what we call the collaboration phase The other is that it allows you to negotiate with the finalists and have discussions with them which you can’t do in design bid build and sometimes that will help drive the price down and the collaboration phases Once you’ve selected the contractor that which we call the design build entity

there will be a price that they will have submitted to you for their services during that collaboration phase where they have to sit down and review the project criteria document and are specifically obligated to look for flaws in it or ambiguities and tell us what they are Because under this statute unlike designed bid built once you provide them the project criteria and you close that collaboration phase the risk for any errors and omissions in the drawings is theirs not ours and so they have to fix them at their own nickel and on their own dime So the collaboration phase really does promote a team approach because number one we want what we want and we want to make sure we get it on time and a quality product We want to make sure we get into a contract with a design built entity who shares our values and our goals because good contractors, good design builders will want to get in design it, get the approvals and build it and get out because they have proposed a certain amount of money for their daily operating cost during construction which are called general conditions Let’s say it’s a 100 days and they proposed a certain number if they can get out in seventy five days they picked up a dollar value of 25 days amount per day that goes to their bottom line and profit and if they can do that, great as long as we were good with the price in the first place and as long as they give us the quality So the collaboration phase is a little bit more of an insurance policy – [Vicki] That’s great good incentive Ms. Metoyer – When we, when we do this process and we go through design do, do we talk to the other schools that already have a facility that’s been done to look for the, was there something you really, really wished you had but you don’t and is there something that you said, Oh, I don’t know why we did this because that was a terrible idea Just as a check in not to ask permission or say we have to have your input but we to check in – Yes in fact one of the things that we’ve included in the scoping and proposals and the draft for the proposal is that the bidders have to Have to put together a statement of how they have addressed equity to the other three high schools so that, – [Metoyer] I wouldn’t want to put in something bad because it was bad in the other three schools and you know what I mean, it’s like – Understood – But it would make it equal – Yes That’s, that’s a great, that’s a great question I will look to see what we can do, we have felt in, in the conversation – It could be informally It, it’s a great question Mrs. Metoyer and we have felt through a lot of the conversations with folks that we’ve gotten a lot of that feedback but I don’t know that we’ve been as intentional as you’re suggesting and I can certainly make sure that we do that – And the time to do it is now before we issue the project criteria because once we launch them into design we have to, we do get a check on them that 50% percent and 100% of each of the various stages of drawings that they will develop But to the extent we start changing things during that process they start asking for more money – [Mrs. Metoyer] Yeah, of course – Okay, do you have anything to add Mr. Campbell you’d like add, we can figure it out (chattering) Okay anybody well I want to get to the comment – I forgot about those – I didn’t know if anybody had any questions but Okay, Clay Epperson wants to address – Good evening my name is Clay Epperson I’m a parent and a booster aquatics, booster Estancia and the last time I spoke to you guys to this board I asked you to go out and find the money to make sure that Estancia could get the pool and facilities that we need to run the program for the next 50 years and so given that you’re poised to approve two million dollars additional for the project I have to tell you I’m very pleased and as a taxpayer and citizen this is a unique sensation for me I haven’t really experienced it before seeing government, local government work so precisely in directly on the issue that I brought to you So I strongly recommend that you support the additional two million dollars funding and I would add the caveat though that it seems like this is a very hot building market and there may be increases in costs and so forth Let’s commit to making sure we get the right project out of the end of this now And not let cost overruns damage the

the facility that we’re hoping to get I do want to say though that I think you’re doing, you’re spending money wisely that we’re not doing it piecemeal we’re doing it right now we’re putting the money up I think that’s the way to do it, I think they’ll be a lot more satisfaction in the community with the project coming out at the other end I also think in the long run it’s going to be cheaper that you can go to the taxpayer and tell them that you spent the money wisely and with that in mind I ask you to support the additional funding for the pool thank you very much – Thank you very much for your comment Okay – You wanna motion? Move approval of the financing in procurement plans for the Estancia high school pool and aquatic center improvement – Second – Okay – Do we need to add something in there about about design build Yeah – No, it’s in the, (chattering) – It wasn’t in your motion – It’s, it’s in this approve the use of design build delivery method – I just wanna know if I need to include in the motion – If you take the recommendation as written that will, that will say I’s and to clarify for you we will be then giving you some updates in the future but we will start the process of getting the RFP together as the next step for this and will fill you in later on what the exact dates are – Okay, so you made the recommend, you’re going to make the recommended motion All in favor – I – Any opposed Okay, wonderful moving forward Great, okay Then we’re now to 16B Move adoption of Resolution 280118 approving authorization to apply for a grant from Southern California Air Quality Management District Number PA2201802, AB Am I just lost my 293 lower admission school bus replacement program Okay and Tim, you wanna speak to that? – It isn’t that mouthful The good the good news is the district has participated in the Air Quality Management districts previous programs and has been able to buy some buses To replace our old busses very successfully in this we’ve done very well and we’re very happy about it We have six buses right now that would qualify for this they’re looking for buses that are pre 1994′ ours are actually 19991 so they’re very, very close Our hope, our hope would be that they approve all six based on our conversations with them and knowing what our peers out there have That we don’t expect that we will probably get all six but we really hope that, that might be the case and it results in us only paying about a fifth or a little less of the cost of the busses – [Mrs. Snell] Mrs. Metoyer – Oh, I’m sorry that was bump – I’m sorry Okay do we have a motion? – We did – We did motion I’m sorry we did a second so it’s a roll call because it’s a resolution – Ms. Snell – Yes – Ms. Metoyer – Yes – Ms. Fluor – Yes – Mr. Davenport – Yes – Ms. Franco – Yes – Ms. Black – Yes – Ms. Yelsey – Yes – Okay, so now we’re going to go back to 15 A4 which was pulled from the Consent Calendar and let me go up to it – Which is the LPA – Yes this, this is approving the amendment to the agreement with the LPA for Schematic design services for Option B of the Crown it down Mar and high school sports field project and I think we, we just want some more explanation – Certainly – Finding it – So of course we were very glad at the end of October to have the EIR Certified and then our next step with the project is to begin design on the project that was approved through the EIR process And you’ll all recall that the initial Schematic design that was done for the project was for the one field plus associated buildings what ultimately was approved through the EIR process was two fields Therefore the architect needs to go back and to redo Schematic design for the two field because we, all they gave us

was a basically a conceptual design, a layout for it, now they need to go back and provide a full schematic design and finish the rest of all of the design that we originally contracted with them for So they gave us a proposal for that I asked them to take a look again at some of the terms of that proposal and you’ll see that they have attached a revised proposal in the form of this letter and It’s, it’s a project that I recommend we proceed with at this point with them – Okay, and I know the schematic was left off so of the – Yes, basically it needs to be redone so, so what we’re paying for here is we’re paying an additional $58,000 to redo the schematic design because schematic design we did the first time was for a one field with buildings we need a schematic design for two fields it’s going to cost us about $58,000 to do that – Just for the schematic design – There’s a lot of work at architecture – No, but I don’t understand is where we gave them we already paid them, they already earned – They did with their – They did, okay So it’s to take out the buildings – That’s, that’s it’s basically – To take out the buildings – Well, but it’s more than take out the buildings I call that the field moves so the existing one field is no longer where it was that – That’s right the field is moving back – Field moves back to the east from where it was Basically it’s a start over with regard to the schematic design – And then there’s another field – And then of course there’s the other field next to it – Which is just a field and – It’s like field and lights – Field and lights Yeah, okay, okay If that’s the seats were already there – Not on the second field – They’re not – Well, we they’re all temporarily bleachers so both in the future plan as approved by the EIR and right now they are moveable bleachers and we currently have seating for about 200 there movable bleachers – Did you had to put the pads there there to put them down right? – Correct – So you have to include those bleachers in the designs the pads, okay – And the light – Good that’s great moving forward again so – It’s been moved – Well, yeah has it been moved (chattering) the agreement with LPA for Schematic design services for Option B (mumbling) middle school and high school sports field project – Second – All in favor – I – Now we move to 15B1 and we have a comment card from Wendy lease – Thank you Madam Chairman and members of the board I don’t know I got, I know we spent a lot of money on CSBA So I went online and reread the standards professional governance standards and for the individual trustee and the board and there’s the superintendent too but the board as a whole So it just caused me to look at this expenditure and talk to you a little bit about It’s for the consultant I believe that will help with LCap research and it’s a three year $134,000 contract from a company in Virginia And last year when I heard the LCap presentation even for me as an educator for almost 50 years there’s a little bit overwhelming with bureaucratic so one thing I would suggest is that one you make it a little more appealing to the common person as far as filtering through and understanding the importance of Lcap and how much money is spent to reach the goals And in just looking at part of it right here The requirement with the outreach from the process for creating a (mumbling) goals in measurable outcomes is based on the following and one of those is input from constituents including parents, teachers, administrators, students and other districts and school staff and community members and having gone through the district doing process this last year and really seen a low turnout at some of those community meetings

I would think that it’s time to think outside the box as far as how to really engage the Westside community parents and taxpayers We saw a lot come out for Estancia for the pool in support that is and concern about the sewer gas in the science department But maybe you know last night there was a town hall at Pomona school with a couple city council people maybe having more school based community evening type meetings but publicizing them in a different way So that the parents, we have a lot of Hispanics there last night it was translated and I think that, that’s going to be one way that you’re going to see a change in the pre-school and what you’re you know focusing on in the overall test scores and also it talks about the standards The efforts of the school district to see parent input in making decisions for the school district I think the, the guidelines are here right on the camp description that’s on your website and how the district will promote parent participation in programs for the English learners and low income and for students with disabilities I think we’ve got to really go outside the box and engage and help the West Side schools and the parents get more involved and that will justify this consultant and this three year contract and I think making it community friendly to Thank you for pulling us and then giving me the time – Thank you, Mrs. Lease – Move approval of the agreement with Hanover Research Council LLC for research and evaluation services (chattering) I think that as those of us who have gone through the LCap presentations I think this is exactly why we are hiring these individuals is to do this community outreach because try as we might our principals do an outstanding job We have tons of community meetings, we’ve interviewed thousands of individuals but trying to get them engaged to come out to the meetings and asking them to fill out surveys has been difficult at best and so I think that is that is specifically why we’re going ask for some additional support to think outside the box in a try at other creative ways to get it done Because this is all required by the state and it’s part of our Lcap and so I really am excited I hope that we can get more information from parents on this (mumbling) – Yes, they do – reach out to the west side 50 (mumbling) members of the community the parent community were in attendance at the November meeting of the (mumbling) there was no December meeting and there were probably thirty at the last meeting that Dr. Navarro and I attended in January So, there’s a great deal of discussion dealing with the Lcap and a lot of input from parents at that time all the way through the year – I think it’s important to remember that this is a scaffolded reach out Mr. Lee sung team has been doing some research basically on the survey because that seems to be our weakest source of information But it starts at the school site, principals are in charge of working with their (mumbling) and there – PTA’s – PTA’s and their school sites, school site councils So already right there you get 32 times all those parents and then at the district level harbor council we, these are couple of their meetings to speak to all the harbor Council Presidents and we take their information they also come to my advisor meetings where we have parents from all over the district employees in classified and certificate from all over the district And they collect and that data is collected there There are incredible numbers of that come in and when you put that all together how many people speak We also go out and speak to or make an attempt to speak with the associations and you know we have a very gracious and very positive meeting with classified every year and it’s, it’s that’s the type of information Strategies that we have, our problem has been the survey unfortunately surveys because of the way they’re run it’s difficult to generalize the findings

because there is no control as to whether it represents the entire cross-section of the district population so that’s what one of the recent projects that they’re working on is that very question is how do you get reliable information from parents and survey without it being over representative of a group that is more apt to respond or participate in another group (mumbling) – If I could add a couple of things, first of all we obviously share in the need and the importance to get all of our stakeholders to participate in the Lcap process If Nessa Gailey was here she’d be up here giving you a lot of those but if I can remind everybody that when she gives the Lcap report there is a very lengthy slide of all the input that she received from all the different stakeholders and for all of us who know Ms. Gailey, she is tireless in trying to find better ways to get more and more input and every year we’re trying something new and I appreciate Ms. Lisa’s comments that we do sometimes need to think out of the box do things differently what worked what didn’t work so I want to assure everybody that that’s exactly what we’re doing Another dot I want to connect is at the last board meeting the board approved a contract with for parent engagement strategies do you recall that and this was a parent engagement program that is well tested and it’s sponsored by our or not our PTA but the PTA and that training occurred last week And I didn’t want to interrupt them but I was peeking through the window and it was very highly received so all of our school committee facilitators were engaged in that and those are strategies that they can use to better connect with our parent community so we’re very excited about that and and related to this item with Hanover we certainly have tapped into their expertise, their analysis of how we can have a better survey we are about to launch this year’s LCap climate survey with their input But I want to say that with Hanover it’s more than just the Lcap survey in fact they met with student services just a week or two ago to identify an upcoming customized research project so we feel this is very valuable Service that we provide Hanover’s been proven to be a real high quality program so I appreciate your support and continuing this partnership – Great, thank you I thought we did, I thought she did it – Did we vote? (chattering) – I apologize – We have a motion – We have a motion and we have a second so all in favor – I – Any opposed? Okay, so we’re going to go on to board member reports and let’s start with you – I can start, I don’t have lots I mean, I have lots but I won’t talk about lots The Costa Mesa High School zone is doing family math mornings and I was able to attend one last week actually with this Ms. Franco and the math morning And it’s so much fun what the schools do is have the parents go into the classroom, their child’s classroom and they do their workplace studies which to us folks looks like games they play math games but it’s not, it’s part of the practice of the skills and utilizing math in such a way that it becomes more real and it’s fun And (mumbling) stations so the children are working on different kinds of math projects which I ask to do later question, how often do the children do this and it’s like about every other day or twice a week maybe as a follow up to the lesson that they were learning And it then the they adjourned into the multipurpose room where our math tosses explained our math curriculum which was very thorough but not nearly as much fun as playing the math games themselves and parents ask really good questions and it reminded me Dr. Navarro one of the parents asked a question because they do not want their children using the computers once they get home So what kind of follow up should they be doing because they don’t have mom doesn’t want the kids on the computer So it was the first time I went oh, Yeah I guess that is an issue to also

so but it’s a wonderful way to do it I know that when Paul Arena did it they said, they had about 200 parents, there were at least 200 parents The multipurpose room was full and I thoroughly I know Kelly Burke is having one next week and there’s I’ve been looking to find out when College Park and Davis are doing it so, it’s a, it’s a real practical application and very well received from the parents and I appreciated that I was also a we have now had (mumbling) in Kelly Brook so I attended that was enjoyable and Wendy, Michael, Jonathan and Peter Pan flew many times over the last weekend at the Costa Mesa High School theatre not to worry risk management they were not actually up in the air because that’s one of the reasons I went to see it They went to Newport Harbor High School in utilize, talk about integrating and working across the district that you just utilize the green screen at Newport Harbor High School to have all the children flying on a big screen in the back so it was very cool and the alligator crocodile stole the show – My computer just restarted (mumbling) A couple things and one a huge thank you to our staffs at all of our schools for the handling of a very tragic event and I especially want to thank the family for sharing one of the letters and asking for them to the top community to grieve but not to cast blame that would, they will, we will all move on that was one of the things that Patrick wrote in the letter was, you will go on remember me but you will go on and I think that we will all do that, we will all do self reflection and we will all come together and come up with some solutions so I really commend that I also want to think our facilities people for their community meetings both at Mariners at Newport heights on the fences that was great I wasn’t unable to attend because I’ve been down for the count for a couple of weeks with (mumbling) that flu bug thing And also if we could have the reports that were done today if they could be emailed to us they were really helpful and are they going to be put online so that our community can see especially the flu one as well as the the kindergarten – Kindergarten readiness – Kindergarten readiness – Exactly – I just gave Ms. Frankel homework assignment – And Mrs. Dr. Larry, she got a homework assignment – And then finally we approved a couple of new contracts today for consultants and I wasn’t familiar with them and I would just like to have a little bit more information particularly the one on the math with Callahan consulting I didn’t know who that was I mean, there was no contact, it was like nothing and I was, I would like to see especially some of those high powered contracts with the curriculum like to see who they are, where they coming from And finally it’s going to give a shout out right now to (mumbling) middle school they are going to be putting on put your calendar on they are going to be putting on all over as the middle school production this year so I’m very excited about that they’ve had auditions and they’re all good to go so there’s a cast of thousands so anyway – Many boys Many orphans and many (mumbling) – Many boys, many girls, many lots Many, many, many So, that was great that’s my report – A report – I attended a fiscal seminar at the Orange County Department of Education which dealt in large part with the proposed governor, the governor’s proposed budget for 2018-19 Was very interesting in terms of how is it going to be implemented and there are a lot of questions coming from different school districts about the implementation of it I also attended as I said, (mumbling) where Dr. Navarro responded to a multiple lot of questions Some dealing with security at school at bus stops Oh, yeah

And Issues about homework and assignments this kind of thing He did an excellent job responding I felt to the questions the parents seemed very responsive and receptive Also attended some PTA meetings where they have started their nominating committee meetings and will be reporting this month most of them As to where they where what progress they have made so we’ll see what happens on that and you know – My turn I have to celebrate our Australian students, their presentation we’ve been to you know every year where it’s so great I think we started having students come you know probably in 2005 maybe I think my editors will figure it out when it was – About 10 years ago – A little over 10 years and they were fantastic and Dr. Navarro was sharing that he was really impressed and thought it was one of the better presentation but there was also a rumor at the Newport Harbor zone that, that the district is forcing us to close this that we won’t be able to do this anymore because so, I think we need to set that out there and let them know that that’s not what we were talking about insurance wise and you know for travel for student travel and District sponsored things like that So we’d probably clear that up because I didn’t want the students thinking that this was their last year and that’s what they were sharing with me Just on the harbor side not on the So we’ve got to make sure that doesn’t go forward and then also we had a meeting with our student advisory and so we have student, two students and their advisors from all of our high schools, all six of our, four comprehensive in the Back Bay as well as Early College Dynamic group they’re going to be choosing things to work on and they worked on the graduation requirements last year and they also worked on the collegiate calendar but a lot of time and energy and research into it but they understand that is in negotiating item and so they are going to come with some recommendations so you have any input I was you know going to share I think about the culture at the school and see if they can that’s one of their things on the list you know is there concern about other students And you know it always pulls at my heartstrings because that’s usually in the top five you know, this is my third year you know, working with the students at the secondary level And student well being is always in the top three, four, five somewhere in there and they are they are concerned about it They want to feel empowered and they want their peers to as well so I’ll let you know what that goes but if you have any great ideas there you know I can put in a couple for the board but it will be meeting next month or in February a let you know what they decide on – Student, board members homework – No, they don’t do homework but they did talk about the one that shocked us in the very first years is that they didn’t want their teacher What is that, student teacher teaching them – Yeah, it’s that’s a tough one – That’s one of the, that was the very first one we were like, what wait, wait, wait That was our very first year that was on the top of their list And that was a district wide so that was kind of interesting So they wanted their, their own teachers to have the majority of times I thought that was interest – At the end of last week I had planned on talking about a lot of different things but the events of this weekend kind of made for me most other things less consequential or important and I to want to just, I really want to thank the CTM Community the administration (mumbling) and the team that you brought together over there I’ve been over there for the past Monday and Tuesday and I know they really appreciate it and I saw Angela today and she was still setting up a schedule for the net rest of the week But they’re there all day long and it’s an amazing comfort I know kids are talking to them individually in groups It’s a tough thing and it’s a shame something like this happens to bring so many people close together

but it was, I know everyone was really appreciative that the board was there last night and you know as I said we have almost 22,000 kids in our district and our priority all of us up here is that each of them be successful but it’s not only academically it’s emotionally and socially and we know we have work to do in those areas and we will And so I just appreciate everybody who stepped in this week – Okay – It’s powerful – Powerful evening – Okay, I just would like to make some comments I really appreciate how board meetings are set up you know with time for the community to share their thoughts and you got a variety today it was nice to hear from the parents at CDM You know it’s good to let them know that we can continue moving but there are times that comments are made where people aren’t completely informed and don’t have all the information and I think the board We do spend time with you discussing personal issues in closed now that we’re going to share anything right now but it’s important for the public to know that we have high standards for our employees and that we look into things, we look into things but we also look into things because our first obligation legally and ethically is to help our team get better is to help our employees get better that’s always the first thing and you know very well that if we don’t do that and we move on like some inexperienced administrators do or have in this district and other districts you can’t really discipline an employee if you don’t follow all the right steps so you know on the surface people don’t know what goes on And yet there’s a lot going on so I want to tell you that our HR Department is doing a great job and you know we move out not to scapegoat anybody but to make everybody better in their job Ms. Metoyer and I were principals at the same time and that was always a message and continues to be the message – The message was always to assist an employee to become the best that they can be that’s the focus – Right, right Right, so Some, you know, some under informed comments were made but I want to assure you that we have very high standards for our employees we look at everything but our first, our first goal is to make ourselves a better organization and that is we and we have very talented people that we want to invest in and everybody brings value to the district that is employed here so we want to keep, keep, keep you informed and on top of that and let everybody know that that’s the way we operate The other thing I would like just to focus on is we have a lot of work to do in the district and it’s not just a kind of more There has been a movement that has started a couple years ago you know you’ve heard me talk about Carol Dweck’s Mindset growth mindset or Angela Duckworth that’s the other name you’ll hear about helping kids deal with adversity and getting beyond adversity those are topics we’ve been talking about for the very reason that we are now working at CDM and so I hope this is an opportunity for our colleagues at inanimate tea and us to come together for the sake of our kids and come together and talk about how do we provide an environment that provides rigor and focus on excellence without causing kids to feel bad about it not being successful on their very first strike You know and not being punished for not doing well on the very first try you know because if you believe in a growth mindset you believe that learning or that intelligence is dynamic and that you can get better and that if you do better why should you be held for down because your first time you didn’t do as well as you should’ve And I think that’s the that’s going to be the kickoff conversation we want to have not just at CDM but in throughout our district and you know I think that’s very important and you know sometimes we try to be funny is in the teachers and entertaining but every once in a while we say something we shouldn’t say and I’ll give you a perfect personal example of when my son was in high school in ninth grade Teacher came out and said well we only have one A on this on this essay and you’ll never guess who it is As opposed to saying and I want to know who that is because I’m really proud of that person Well, that was a very snotty remark that really made my son feel like Oh, you don’t think I should be getting an A

so that was very personal to me luckily the teacher was very kind and listened to our, met with us and that never happened again so I really appreciate that teacher did that and that’s what I found that as I came closer to my son’s teachers they were very responsive they want to do the best they can I think our parents are going to learn that about our teachers at CDM and throughout the district They’re very responsive, they want to do what’s best for kids and they’re willing to be a partner in the message that I think Mrs. Franco was discussing is that was my message to the parents when you have problems with homework or your kids call your teacher, they’re your best friend second best friend is the principal you know go and work with them build a good relationship and we’ll be able to work on this together so that’s what we’re going to try that’s what we’re going to work on at CDM with throughout the rest of our school and now that we have this really kind of Starting Point that we get to start over because of Patrick’s passing I forgot to ask about the committee report – [Metoyer] ROP is next week – ROP is next week, okay and the rest of you are fine, okay No report to thank – Thank you for approving the pool project very glad to be in this place particularly because as I reflect on what we’ve gone through in our recent meetings Nine million dollars Estancia High School is going to have a complete Aquatic Center when we were not that long ago looking at potentially having less than a complete aquatic center no team room – Right (chattering) and spending more money so thank you for your approval of that I promised you I would give you an update on the existing pool let me find that little note that Mr. Marsh gave me of course he’s sitting here he could give it to us in person, but We have gotten proposals from all the vendors that will be necessary to get in and as the different parts arrive we’ll be working with them to get going there’s a couple of things going on this week the acid tank and the metering for the acid is getting ready to be installed there caulking the joints on the deck and they’re working on the pool lights this week so progress is going and we’re encouraged we think that with these various vendors we may be able to beat our schedule so so far so good May, I said may (chattering) Okay, that’s it – If you remember about six years ago Governor Brown ended redevelopment agencies and as a result this district received some one time funding which has been very helpful in fact part of the funding for the Estancia pool is coming from the end of the redevelopment agencies during that time have been your designee on two success or agency boards one for the city of Costa Mesa and one for Orange County itself And those boards are now they had their last meetings here the this past two weeks so You know you’re interest have been well represented on those boards and that’s come full circle now and come to an end – [Mrs. Metoyer] So show us more money (chattering) – I also would like to share some cards with you You know, our operation has is a classic back office operation and so we really have to work hard at making sure that we’re substantially contributing to your priorities and to the superintendent’s leadership objectives and so we got together as a group and decided if there were some things that we were very, very good at just exceptional that would contribute to your priorities and to the superintendent’s leadership objectives what would they be and these are the things that that the group came up with and so I just wanted to present it to you There’s be accurate form strong professional relationships build integrity and trust and believe everything can be improved (chattering) – I love it Great, thank you – Really nice – Dr. Baumeister – To piggyback on what Dr Navarro was just talking about

in three weeks, we’ll have 16 principals and directors meeting for our new book study at Lindbergh every other Thursday morning at 6:30 we’re going to be reading Angela Duckworth’s Grit Power and passion of perseverance and it’s really about resiliency and about how some people can power through certain life events that are debilitating for other people so as directors and as people who are leading other people how do we help people develop those resiliency skills to be able to power through and for us as well So, it should be a good study – Dr. Suhr – Just wanted to take a minute to recognize the great work that Ray Elementary school is doing both with their AVID program and parent engagement Dr Cox and the staff at Ray’s school put a lot of time and effort into last Wednesday’s family AVID night and that was in partnership with the Costa Mesa library and they had in attendance the focus was reading and they had in attendance over 120 parents and they were just absolutely thrilled with the way that they were engaging around the importance of reading the role of parents with helping their child with reading strategies and allowing time for there to be reading just something they’re very, very proud of so they again that was their second AVID parent engagement night The first one was focused on note taking and organization how do you just organize all of the stuff that you receive when you’re working with Math English, Social Studies, Science so they’re doing a great job with the AVID and I just appreciate all the great work Ray Elementary school is doing – I want to add a little bit to what you heard earlier this evening with Kathleen Leary’s presentation early childhood education one of the pieces that she mentioned there was the partnership meetings that they hold with our private preschool and I was able to squeeze into my schedule to actually go and watch that in person and I was very impressed that they were very much engaged and they set the agenda so the topics are very meaningful for them and this meeting last week happened to be The theme was special education so Maureen Kutro was there and talking about the child find law and how we really have a great services here but more importantly these services are even available for children even before they get us adhere us so I just thought that was a great observation to see these meetings in action that she mentioned earlier – Out reach really reaches out – As you know for the past several months we’ve been focused on working on suicide prevention and intervention and it’s unfortunate that these events of this weekend kind of highlight again what a tremendous need we have in our schools to address these issues so I just wanted to give you an update because one of the things that as a board you’ve asked for is that we look beyond secondary and we really look at what we’re going to do for our elementary staff so Hopefully at the next board meeting we’re going to be having you approve what we want to do for training for our elementary staff our certificated staff to deal with, with young children who have you know suicidal ideation or they’re really struggling and how they can work with them The other thing that we’ve been working on you know we’ve trained our secondary staff on the certificated and classified on signs of suicide and all of that and one of the other aspects of it is to provide training for the students and we’ve spent some time today as a cabinet trying to figure out What that what those grade levels would be and then we’ve also had a task force only a couple of you may have even been on the mental health task force that vetted some different materials that would be appropriate for students to participate in and so we decided that we would really like to target students in seventh grade and in ninth grade because those are big transition years for kids and so we’re going to look at how we’re going to develop that Student training and how that’s going to look in terms of who’s going to present the training and what form that will take but we are I just wanted to keep you looped in that we’re continuing to move forward behind the scenes on all of this and so if you have any question of free to ask us – Okay, thank you – Okay, so I think that’s it – [Mrs. Metoyer] Move to adjourn the meeting All in favor say aye – Aye – Okay, thank you for coming and staying and see you in a couple weeks